Privacy Policy

Last updated: 28th November 2025

At Spire Wedding Fayres (“we”, “our”, “us”), we are committed to protecting your privacy and ensuring your personal information is handled safely, securely and transparently. This Privacy Policy explains how we collect, use, store and protect your data when you visit our website, make an enquiry, book an exhibitor space, register to attend a fayre or contact us.
By using our website or submitting your information, you agree to the practices described in this policy.
1. Who We Are
Spire Wedding Fayres
Chesterfield, United Kingdom
Email: info@spireweddingfayres.co.uk
We operate wedding fayres and related services across the UK.
We are the data controller for the personal information you provide.
2. Information We Collect
A. Information you provide directly
When you complete a form or make a booking, we may collect:

• Name

• Email address

• Phone number (optional)

• Business name (if applicable)

• Social media links (if provided)

• Event selection & booking details

• File uploads such as insurance documents (where relevant)

• Any information you enter into a message field

Payment details are processed securely by Wix Payments.
We do not store or access your full card information.
B. Information collected automatically
When browsing our website, Wix may collect:

• IP address

• Device information

• Browser type

• Pages visited

• Session duration

• Cookies and tracking data

C. Email marketing data
When signing up for updates, waitlists or newsletters, we may collect:

• Name

• Email

• Marketing preferences

This data is managed via Wix Email Marketing or Mailchimp.
3. How We Use Your Information
We use your data to:
Provide our services

• Process exhibitor bookings

• Register guests for wedding fayres

• Manage venue enquiries

• Respond to questions and messages

Manage and operate events

• Send booking confirmations

• Provide pre-event and post-event information

• Manage exhibitor lists and attendee registrations

Marketing & communication

• Send newsletters and priority announcements (only if you opt in)

• Promote upcoming wedding fayres

• Share important updates

We will never post your personal information on social media without your consent.
Improve our website and services

• Monitor performance

• Analyse website traffic

• Enhance user experience

Legal / compliance

• Maintain accurate records

• Fulfil tax and accounting obligations

• Prevent misuse or fraud

We do not sell your data to any third party.
4. Legal Basis for Processing (UK GDPR)
We process your data under:

• Contract – needed to complete bookings or registrations

• Consent – for newsletters and optional data sharing

• Legitimate interests – event management, communication and website improvement

• Legal obligation – financial documentation and compliance

You may withdraw consent at any time.
5. How We Store and Protect Your Data
Your information is stored securely within:

• Wix (forms, website, hosting)

• Wix Payments (for secure transactions)

• Mailchimp or Wix Email Marketing (for newsletters if opted in)

Security measures include:

• SSL encryption

• Password-protected systems

• Limited staff access

• Secure backups

We never store full payment card details.
6. Sharing Your Information
We only share your information with:

• Wix, for hosting and form processing

• Wix Payments, for secure payment handling

• Mailchimp or Wix Email Marketing, if you join our mailing list

We may share anonymised statistics but never identifiable personal information.
We do not share personal data with third parties for advertising purposes.
7. Cookies and Tracking
Our website is powered by Wix, which uses cookies to:

• Improve website performance

• Enable certain features (forms, logins, etc.)

• Provide analytics

• Enhance user experience

You can manage or disable cookies via your browser settings.
A full list of Wix cookies is available here:
https://support.wix.com/en/article/cookies-and-your-wix-site
8. Retention Periods
We keep your information only as long as needed for the purposes described.

• Booking & financial details: up to 6 years (legal requirement)

• General enquiries: up to 12 months

• Guest registrations: up to 12 months

• Mailing list data: until you unsubscribe

• Uploaded files: deleted once no longer required

You may request deletion earlier where applicable.
9. Your Rights Under UK GDPR
You have the right to:

• Access your data

• Correct inaccurate information

• Request deletion (“right to be forgotten”)

• Restrict or object to processing

• Withdraw consent

• Request data transfer (portability)

Contact us at info@spireweddingfayres.co.uk to exercise these rights.
We will respond within 30 days.
10. Children’s Privacy
Our website and services are not intended for individuals under 16 years old.
We do not knowingly collect data from children.
11. External Links
Our website may contain links to third-party websites (venues, suppliers, etc.).
We are not responsible for their privacy practices.
12. Updates to This Policy
We may update this Privacy Policy occasionally.
Any changes will be posted here with a revised “Last updated” date.
13. Contact Us
If you have questions regarding this policy or your personal data, please contact:
Spire Wedding Fayres
Chesterfield, United Kingdom
Email: info@spireweddingfayres.co.uk